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Instructions for Outside Organizations

Are you an NVUSD school or parent club?    YES      If no, then read the information below.


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Procedures for Sending Flyers to Parents

Our district cooperates with community groups and organizations that sponsor activities of an educational/enrichment nature for students by distributing materials by email via Peachjar to NVUSD teachers or parents. NVUSD includes Napa, American Canyon and Yountville. NVUSD does NOT include St. Helena, Calistoga or any other part of Napa County.

To use Peachjar, you must create an account for your organization.

To request flyer approval, follow the steps below.  Once approved, your flyer will be emailed to all parents and posted on the Peachjar account on the homepage of the selected school(s).  Paper flyers from outside organizations will not be distributed to NVUSD parents or students.  

  1. IMPORTANT:  Read the NVUSD Flyer Approval Policies.

  2. Create your flyer and save in PDF format (see more instructions in Flyer Policies section). Spanish translation is required for flyers intended for parents. Flyers must be ADA-compliant.

  3. Visit www.peachjar.com

  4. Register as an Enrichment Provider (account type)

  5. Upload your flyer for approval (file size must be smaller than 6 MB)

Your flyer will automatically be submitted to the district office.  District staff will review the material and approve or deny based on the standards described below. Peachjar charges outside organizations a fee for this service that is typically less than the cost to copy and deliver paper flyers to each school.

NOTE:  If you are a parent group at one of our NVUSD schools, these instructions do not apply.  Click here for instructions.

Sending Flyers to Teachers Only

If you would like to send information to NVUSD teachers, you can select "for District Staff" during your flyer uploading process. Material sent to teachers should be information about possible student workshop or field trip opportunities, or availability of inexpensive or free quality classroom materials.  Flyers for teachers only are not required to include a Spanish translation.


About ADA Compliance/Accessibility

Peachjar's digital content complies with the Web Content Accessibility Guidelines (WCAG) 2.0 A & AA standards. These are the guidelines the Office of Civil Rights requires for school district digital content.

What does that mean? Emails sent to parents through Peachjar, and each school's Peachjar flier page, are now to be compatible with screen readers and other assistive technologies.

How to make your flyer ADA compliant: After uploading the flyer, the text from your flyer will be copied into an editable text box for you to review and correct as needed before sending the flyer. Your flyer should meet the following requirements:

  1. Be 1-4 pages in length (required). Learn more about how to send longer flyers.
  2. Contain clear and legible text in size 12 font or larger.
  3. Not be a scanned or copied document. You may be required to copy/paste or type the text into the description box.

Note that images and scans cannot be read by screen readers.

Additionally, please note that embedded links within your flyer will no longer be supported. Learn more about including links with your flyer.


Paper Flyers

If an organization wishes to provide paper flyers, the flyers must first be approval-stamped at the NVUSD District Office.  The organization can then give copies of the stamped flyers to the school office, where they will be made available at or near the front counter.  No paper copies will be given to teachers or staff to distribute to students for taking home.


Posters

Posters from outside organizations to be mounted for display on school grounds must first be approved by the school's administration and each copy of the poster initialed.  Posters for school sites do not need to be approved by the NVUSD District Office.


Flyer Policies for Outside Organizations

All flyers to be distributed must:

  • Support the basic educational mission of the district, directly benefit the students, or be of intrinsic value to the students or their parents/guardians.

  • Be in PDF format and smaller than 6 MB.

  • Contain font sizes not less than size 12.

  • Contain the name and contact information of the sponsoring entity.

  • Be submitted in both English and Spanish in the same document.  Flyers can have up to 4 pages, and you will only be charged for one flyer. Please provide an accurate translation-- be advised that Google Translate is not sufficient, and your flyer will not be approved.   
    > Information about translation services

Peachjar will automatically add the following disclaimer in English and Spanish:

"DISCLAIMER: The activities, products, or services advertised in this flyer are not sponsored or endorsed by NVUSD or its schools.”

“DESCARGO DE RESPONSABILIDAD: Las actividades, productos o servicios publicitados en este folleto no están patrocinados ni respaldados por el NVUSD ni sus escuelas.”

 

Flyers will NOT be approved that:

  • Are lewd, obscene, libelous, or slanderous.

  • Incite students to commit unlawful acts, violate school rules, or disrupt the orderly operation of the schools.

  • Promote any particular political interest, candidate, party, or ballot measure, unless the candidates or advocates from all sides are provided the opportunity to present their views to the students during school hours or during events scheduled pursuant to the Civic Center Act.

  • Proselytize religious beliefs

  • Position the district on any side of a controversial issue.

  • Discriminate against, attack or denigrate any group on account of gender, race, age, color, religion, ancestry, national origin, disability or other unlawful consideration.

  • Promote the use or sale of materials or services that are illegal or inconsistent with school objectives, including, but not limited to, images, materials or advertisements for tobacco, intoxicants, and movies or products unsuitable for children

  • Solicit funds or services for an organization, with the exception of solicitations authorized in Board policy.  > NVUSD Board Policy 1325


Spanish Translation

NVUSD requires all flyers to parents to be submitted in both English and Spanish. We recommend the following company if you are looking for translation services:

Precision Translations

Barbara Pahre, Owner
2632 W Pueblo Ave.
Napa CA 94558
(707) 224-7129

Juan M. Garcia Lopez
Lead Translator
jgarcia.pretrans@gmail.com


Questions?

NVUSD
Isabel Lenahan
ilenahan@nvusd.org
(707) 253-3815 ext. 4802

Peachjar
Contact information

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